mySouthern
Business Office
The Bursar’s Office responsibilities include, but are not limited to:
• Provide timely and accurate billings to students
• Process student refunds
• Process payments and credits
• Receive all college revenue
• Maintain College payment plans
• Collection of delinquent accounts
• Process and distribute 1098-T tax forms
Mission, Responsibilities & Contacts
Student Accounts/Business Office Mission
To provide quality professional customer service while adhering to established policies, procedures, and laws with a focus on financial integrity and accountability, accurately collecting and disbursing student funds, and responding to student financial inquiries in a helpful, informed, and courteous manner.
Student Responsibilities
Students who attend Southern West Virginia Community & Technical College agree to be held accountable for:
- The full payment of tuition and fees generated from their registration.
- The full payment of any applicable miscellaneous or special fees related to attendance.
- The payment of a $25 fee for any item(s) returned by their bank as “Non‐Sufficient Funding”.
- The maintaining of a current mailing address with the Office of the Registrar.
- The acknowledgment that their southernwv.edu email is the official means of communication to students.
- The task of reading their southernwv.edu email on a daily basis.
- The reading of and compliance with the rules as stated within the college catalog and/or student handbook.
Contacts and Addresses
For Immediate Assistance, please join us live on SSConnect | Monday – Thursday 9:00 a.m. to 5:00 p.m.
Boone Campus
3505 Daniel Boone Pkwy, STE A, Foster, WV 25081
Logan Campus
100 College Drive, Logan, WV 25601
Williamson Campus
1601 Armory Drive, Williamson, WV 25661
Wyoming/McDowell Campus
128 College Drive, Saulsville, WV 25876
Lincoln Site
81 Lincoln Panther Way, Hamlin, WV 25523
You may also email the Business Offices at . When emailing the Business Office, please use your Southern student email account and include your student id number.
Tuition and Fees
Tuition and Fees are subject to change.
Registration is NOT complete until tuition and fees are paid.
Tuition Schedule (Fall 2023, Spring 2024, and Summer 2024)
| * Program fees are not capped at the 12 credit hour mark | ** Book fee is for students who do not opt out of the Barnes & Noble Program | |||||||||||||||||
| Nursing Program 2023 -2024 Tuition and Fees | ||||||||||||||||||
| WV RESIDENT | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 |
| Instate Tuition | 176.00 | 352.00 | 528.00 | 704.00 | 880.00 | 1,056.00 | 1,232.00 | 1,408.00 | 1,584.00 | 1,760.00 | 1,936.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 |
| Program Fee * | 75.00 | 150.00 | 225.00 | 300.00 | 375.00 | 450.00 | 525.00 | 600.00 | 675.00 | 750.00 | 825.00 | 900.00 | 975.00 | 1,050.00 | 1,125.00 | 1,200.00 | 1,275.00 | 1,350.00 |
| Book Rental Fee ** | 24.00 | 48.00 | 72.00 | 96.00 | 120.00 | 144.00 | 168.00 | 192.00 | 216.00 | 240.00 | 264.00 | 288.00 | 312.00 | 336.00 | 360.00 | 384.00 | 408.00 | 432.00 |
| Resident Total | 275.00 | 550.00 | 825.00 | 1,100.00 | 1,375.00 | 1,650.00 | 1,925.00 | 2,200.00 | 2,475.00 | 2,750.00 | 3,025.00 | 3,300.00 | 3,399.00 | 3,498.00 | 3,597.00 | 3,696.00 | 3,795.00 | 3,894.00 |
| NON-RESIDENT | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 |
| Out of State Tuition | 285.00 | 570.00 | 855.00 | 1140.00 | 1425.00 | 1710.00 | 1995.00 | 2280.00 | 2565.00 | 2850.00 | 3135.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 |
| Program Fee * | 75.00 | 150.00 | 225.00 | 300.00 | 375.00 | 450.00 | 525.00 | 600.00 | 675.00 | 750.00 | 825.00 | 900.00 | 975.00 | 1,050.00 | 1,125.00 | 1,200.00 | 1,275.00 | 1,350.00 |
| Book Rental Fee ** | 24.00 | 48.00 | 72.00 | 96.00 | 120.00 | 144.00 | 168.00 | 192.00 | 216.00 | 240.00 | 264.00 | 288.00 | 312.00 | 336.00 | 360.00 | 384.00 | 408.00 | 432.00 |
| Nonresident Total | 384.00 | 768.00 | 1152.00 | 1536.00 | 1920.00 | 2304.00 | 2688.00 | 3072.00 | 3456.00 | 3840.00 | 4224.00 | 4608.00 | 4707.00 | 4806.00 | 4905.00 | 5004.00 | 5103.00 | 5202.00 |
| Allied Health Programs 2023 -2024 Tuition and Fees | ||||||||||||||||||
| WV RESIDENT | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 |
| Instate Tuition | 176.00 | 352.00 | 528.00 | 704.00 | 880.00 | 1,056.00 | 1,232.00 | 1,408.00 | 1,584.00 | 1,760.00 | 1,936.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 |
| Program Fee * | 55.00 | 110.00 | 165.00 | 220.00 | 275.00 | 330.00 | 385.00 | 440.00 | 495.00 | 550.00 | 605.00 | 660.00 | 715.00 | 770.00 | 825.00 | 880.00 | 935.00 | 990.00 |
| Book Rental Fee ** | 24.00 | 48.00 | 72.00 | 96.00 | 120.00 | 144.00 | 168.00 | 192.00 | 216.00 | 240.00 | 264.00 | 288.00 | 312.00 | 336.00 | 360.00 | 384.00 | 408.00 | 432.00 |
| Resident Total | 255.00 | 510.00 | 765.00 | 1,020.00 | 1,275.00 | 1,530.00 | 1,785.00 | 2,040.00 | 2,295.00 | 2,550.00 | 2,805.00 | 3,060.00 | 3,139.00 | 3,218.00 | 3,297.00 | 3,376.00 | 3,455.00 | 3,534.00 |
| NON-RESIDENT | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 |
| Out of State Tuition | 285.00 | 570.00 | 855.00 | 1140.00 | 1425.00 | 1710.00 | 1995.00 | 2280.00 | 2565.00 | 2850.00 | 3135.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 |
| Program Fee * | 55.00 | 110.00 | 165.00 | 220.00 | 275.00 | 330.00 | 385.00 | 440.00 | 495.00 | 550.00 | 605.00 | 660.00 | 715.00 | 770.00 | 825.00 | 880.00 | 935.00 | 990.00 |
| Book Rental Fee ** | 24.00 | 48.00 | 72.00 | 96.00 | 120.00 | 144.00 | 168.00 | 192.00 | 216.00 | 240.00 | 264.00 | 288.00 | 312.00 | 336.00 | 360.00 | 384.00 | 408.00 | 432.00 |
| Nonresident Total | 364.00 | 728.00 | 1092.00 | 1456.00 | 1820.00 | 2184.00 | 2548.00 | 2912.00 | 3276.00 | 3640.00 | 4004.00 | 4368.00 | 4447.00 | 4526.00 | 4605.00 | 4684.00 | 4763.00 | 4842.00 |
| Career and Technical Programs 2023 -2024 Tuition and Fees | ||||||||||||||||||
| WV RESIDENT | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 |
| Instate Tuition | 176.00 | 352.00 | 528.00 | 704.00 | 880.00 | 1,056.00 | 1,232.00 | 1,408.00 | 1,584.00 | 1,760.00 | 1,936.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 |
| Program Fee * | 30.00 | 60.00 | 90.00 | 120.00 | 150.00 | 180.00 | 210.00 | 240.00 | 270.00 | 300.00 | 330.00 | 360.00 | 390.00 | 420.00 | 450.00 | 480.00 | 510.00 | 540.00 |
| Book Rental Fee ** | 24.00 | 48.00 | 72.00 | 96.00 | 120.00 | 144.00 | 168.00 | 192.00 | 216.00 | 240.00 | 264.00 | 288.00 | 312.00 | 336.00 | 360.00 | 384.00 | 408.00 | 432.00 |
| Resident Total | 230.00 | 460.00 | 690.00 | 920.00 | 1,150.00 | 1,380.00 | 1,610.00 | 1,840.00 | 2,070.00 | 2,300.00 | 2,530.00 | 2,760.00 | 2,814.00 | 2,868.00 | 2,922.00 | 2,976.00 | 3,030.00 | 3,084.00 |
| NON-RESIDENT | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 |
| Out of State Tuition | 285.00 | 570.00 | 855.00 | 1140.00 | 1425.00 | 1710.00 | 1995.00 | 2280.00 | 2565.00 | 2850.00 | 3135.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 |
| Program Fee * | 30.00 | 60.00 | 90.00 | 120.00 | 150.00 | 180.00 | 210.00 | 240.00 | 270.00 | 300.00 | 330.00 | 360.00 | 390.00 | 420.00 | 450.00 | 480.00 | 510.00 | 540.00 |
| Book Rental Fee ** | 24.00 | 48.00 | 72.00 | 96.00 | 120.00 | 144.00 | 168.00 | 192.00 | 216.00 | 240.00 | 264.00 | 288.00 | 312.00 | 336.00 | 360.00 | 384.00 | 408.00 | 432.00 |
| Nonresident Total | 339.00 | 678.00 | 1017.00 | 1356.00 | 1695.00 | 2034.00 | 2373.00 | 2712.00 | 3051.00 | 3390.00 | 3729.00 | 4068.00 | 4122.00 | 4176.00 | 4230.00 | 4284.00 | 4338.00 | 4392.00 |
| Art and Sciences 2022 -2023 Tuition and Fees (A.A. & A.S. Degrees) | ||||||||||||||||||
| WV RESIDENT | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 |
| Instate Tuition | 176.00 | 352.00 | 528.00 | 704.00 | 880.00 | 1,056.00 | 1,232.00 | 1,408.00 | 1,584.00 | 1,760.00 | 1,936.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 |
| Program Fee * | 10.00 | 20.00 | 30.00 | 40.00 | 50.00 | 60.00 | 70.00 | 80.00 | 90.00 | 100.00 | 110.00 | 120.00 | 130.00 | 140.00 | 150.00 | 160.00 | 170.00 | 180.00 |
| Book Rental Fee ** | 24.00 | 48.00 | 72.00 | 96.00 | 120.00 | 144.00 | 168.00 | 192.00 | 216.00 | 240.00 | 264.00 | 288.00 | 312.00 | 336.00 | 360.00 | 384.00 | 408.00 | 432.00 |
| Resident Total | 210.00 | 420.00 | 630.00 | 840.00 | 1,050.00 | 1,260.00 | 1,470.00 | 1,680.00 | 1,890.00 | 2,100.00 | 2,310.00 | 2,520.00 | 2,554.00 | 2,588.00 | 2,622.00 | 2,656.00 | 2,690.00 | 2,724.00 |
| NON-RESIDENT | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 |
| Out of State Tuition | 285.00 | 570.00 | 855.00 | 1140.00 | 1425.00 | 1710.00 | 1995.00 | 2280.00 | 2565.00 | 2850.00 | 3135.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 |
| Program Fee * | 10.00 | 20.00 | 30.00 | 40.00 | 50.00 | 60.00 | 70.00 | 80.00 | 90.00 | 100.00 | 110.00 | 120.00 | 130.00 | 140.00 | 150.00 | 160.00 | 170.00 | 180.00 |
| Book Rental Fee ** | 24.00 | 48.00 | 72.00 | 96.00 | 120.00 | 144.00 | 168.00 | 192.00 | 216.00 | 240.00 | 264.00 | 288.00 | 312.00 | 336.00 | 360.00 | 384.00 | 408.00 | 432.00 |
| Nonresident Total | 319.00 | 638.00 | 957.00 | 1276.00 | 1595.00 | 1914.00 | 2233.00 | 2552.00 | 2871.00 | 3190.00 | 3509.00 | 3828.00 | 3862.00 | 3896.00 | 3930.00 | 3964.00 | 3998.00 | 4032.00 |
| Welding Program 2023 -2024 Tuition and Fees | ||||||||||||||||||
| WV RESIDENT | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 |
| Instate Tuition | 176.00 | 352.00 | 528.00 | 704.00 | 880.00 | 1,056.00 | 1,232.00 | 1,408.00 | 1,584.00 | 1,760.00 | 1,936.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 | 2,112.00 |
| Program Fee * | 80.00 | 160.00 | 240.00 | 320.00 | 400.00 | 480.00 | 560.00 | 640.00 | 720.00 | 800.00 | 880.00 | 960.00 | 1,040.00 | 1,120.00 | 1,200.00 | 1,280.00 | 1,360.00 | 1,440.00 |
| Book Rental Fee ** | 24.00 | 48.00 | 72.00 | 96.00 | 120.00 | 144.00 | 168.00 | 192.00 | 216.00 | 240.00 | 264.00 | 288.00 | 312.00 | 336.00 | 360.00 | 384.00 | 408.00 | 432.00 |
| Resident Total | 280.00 | 560.00 | 840.00 | 1,120.00 | 1,400.00 | 1,680.00 | 1,960.00 | 2,240.00 | 2,520.00 | 2,800.00 | 3,080.00 | 3,360.00 | 3,464.00 | 3,568.00 | 3,672.00 | 3,776.00 | 3,880.00 | 3,984.00 |
| NON-RESIDENT | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 |
| Out of State Tuition | 285.00 | 570.00 | 855.00 | 1140.00 | 1425.00 | 1710.00 | 1995.00 | 2280.00 | 2565.00 | 2850.00 | 3135.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 | 3420.00 |
| Program Fee * | 80.00 | 160.00 | 240.00 | 320.00 | 400.00 | 480.00 | 560.00 | 640.00 | 720.00 | 800.00 | 880.00 | 960.00 | 1,040.00 | 1,120.00 | 1,200.00 | 1,280.00 | 1,360.00 | 1,440.00 |
| Book Rental Fee ** | 24.00 | 48.00 | 72.00 | 96.00 | 120.00 | 144.00 | 168.00 | 192.00 | 216.00 | 240.00 | 264.00 | 288.00 | 312.00 | 336.00 | 360.00 | 384.00 | 408.00 | 432.00 |
| Nonresident Total | 389.00 | 778.00 | 1167.00 | 1556.00 | 1945.00 | 2334.00 | 2723.00 | 3112.00 | 3501.00 | 3890.00 | 4279.00 | 4668.00 | 4772.00 | 4876.00 | 4980.00 | 5084.00 | 5188.00 | 5292.00 |
Cost of Attendance
- The Cost of Attendance Budget represents the estimated cost to attend Southern for one academic year.
- The tuition/fees, and program fees components of the estimated cost of attendance represent the average amount of charges that will reflect on a student’s billing statement. These are direct costs. There may be differences between your actual charges and these estimates based on fees specific to certain colleges or majors and individual choices of residence hall, meal plan, and fees required for certain courses.
- The books & supplies, living expenses, transportation, and personal components of the estimated cost of attendance are variable, out-of-pocket expenses that are not included on the student’s billing statement. These are indirect costs. These amounts will vary by student.
| Instate Resident | Out-of-State Resident | ||
| Components | Student Living with Parents |
Student Not Living with Parents |
Student Not Living with Parents |
| Tuition & Fees | 4,224.00 | 4,224.00 | 6,840.00 |
| Program Fees | 2,880.00 | 2,880.00 | 2,880.00 |
| Books and Supplies | 2,250.00 | 2,250.00 | 2,250.00 |
| Living Expenses | 6,000.00 | 6,000.00 | 9,568.00 |
| Transportation | 3,000.00 | 3,500.00 | 3,012.00 |
| Personal Expenses | 1,600.00 | 2,600.00 | 2,600.00 |
| Total | 19,954.00 | 21,454.00 | 27,150.00 |
| Installment Plan due dates: | Fall 2023 |
Spring 2024 |
Summer 2024 |
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| 25% down pmt due: | No Installment Payments** |
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| Second pmt due: | 10/5/2023 | 3/7/2024 | ||
| Third pmt due: | 11/6/2023 | 4/4//24 | ||
| Final pmt due: | 12/7/2023 | 5/2/2024 | ||
| Pmt Plan number (Banner): | C1 | C3 | ||
Residents of the following Kentucky reciprocity counties are assessed at WV resident rates: Boyd, Lawrence, Martin and Pike counties.
**Southern no longer offers the installment payment plan for summer semesters.
Other Fees
| OTHER FEES NOT INCLUDED IN RESIDENT OR NON-RESIDENT TUITION RATES: | ||||
| Textbook Fee Student will be charged a textbook fee. From this fee, students will be provided Their textbooks. |
$24.00 per credit hour | |||
| Late Payment Fee Student will be charged a Late Payment Fee. This fee will be charged to all students if they have not completed their financial obligations by the end of the first week of classes; they will be assessed the fee. This Late Fee will be applied each week if a student still needs to complete their financial obligations, up to a cap of $250. If the student has not made payment arrangements with the Bursar after reaching the $250 cap. The account will be referred to collections. |
$50.00 per week (Capped at $250) |
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| Nursing Kit Fee Nursing students will be charged this fee to cover the cost of the supply kit they must have for their program. This fee covers the cost to the college for obtaining the supplies or equipment. This fee is charged to the students once during their program |
$250.00 Flat Fee | |||
| Cosmetology Kit Fee Cosmetology students will be charged this fee to cover the cost of the supply kits that they are required to have for their program. This fee covers the cost to the college for obtaining the supplies or equipment. This fee will be charged each semester when a student is required to have a kit. |
The amount will vary depending on the cost of the supplies/kit |
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| SPECIAL FEES AND CHARGES: | ||||
| Diploma Replacement Fee | $20.00 | |||
| Transcript | $10.00 | |||
| CLEP Examination Fee (per exam) | $10.00 | |||
| Challenge Examination Fee (per credit hour) | $10.00 | |||
| Portfolio Assessment Fee (per application) | $300.00 | |||
| Portfolio Credit Posting Fee (per credit hour) | $10.00 | |||
| Return Check Fee | $25.00 | |||
Important Dates
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Payment Due Date
Please note: Failure to receive a billing statement will not be accepted as a reason for missing the payment deadline.
Fall 2023
| August 21, 2023 | Full tuition due for 15 weeks, and 1st half-term classes |
| August 25, 2023 | Any student with an outstanding balance as of this date will be charged a $50 late fee |
| September 1, 2023 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| September 8, 2023 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| September 15, 2023 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| September 22, 2023 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| September 29, 2023 | Any student with an outstanding balance as of this date will have their account sent to collections |
| October 5, 2023 | Second payment for the tuition payment plan is due |
| November 6, 2023 | Third payment for the tuition payment plan is due |
| December 7, 2023 | Fourth/Final payment for the tuition payment plan is due |
Spring 2024
| January 16, 2024 | Full tuition due for 15 weeks, and 1st half-term classes |
| January 19, 2024 | Any student with an outstanding balance as of this date will be charged a $50 late fee |
| January 26, 2024 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| February 2, 2024 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| February 9, 2024 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| February 16, 2024 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| February 23, 2024 | Any student with an outstanding balance as of this date will have their account sent to collections |
| March 7, 2024 | Second payment for the tuition payment plan is due |
| April 4, 2024 | Third payment for the tuition payment plan is due |
| May 2, 2024 | Fourth/Final payment for the tuition payment plan is due |
Summer 2024
| May 20, 2024 | Full tuition for 10 weeks term due |
| May 24, 2024 | Any student with an outstanding balance as of this date will be charged a $50 late fee |
| May 31, 2024 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| June 7, 2024 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| June 14, 2024 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| June 21, 2024 | Any student with an outstanding balance as of this date will be charged an additional $50 late fee |
| June 28, 2024 | Any student with an outstanding balance as of this date will have their account sent to collections |
Financial Aid Completion Deadlines
FALL 2023
- Financial Aid Completion Deadline July 10, 2023. All required paperwork must be submitted to Southern’s Financial Aid Office in order to be complete and authorized for the Fall 2023 semester.
- After July 10, 2023, financial aid processing will continue, but students who submit required documentation after this date are not guaranteed their aid will be processed in time to avoid being assessed the Late Payment Fee.
SPRING 2024
- Financial Aid Completion Deadline December 4, 2023. All required paperwork must be submitted to Southern’s Financial Aid Office in order to be complete and authorized for the Spring 2024 semester.
- After December 4, 2023, financial aid processing will continue, but students who submit required documentation after this date are not guaranteed their aid will be processed in time to avoid being assessed the Late Payment Fee.
To Meet the Deadline:
Meeting the deadline dates means the Financial Aid Office has received all of the requested forms and paperwork, including an electronic copy of your Student Aid Report and full admission to Southern West Virginia Community and Technical College. This does not mean that you file the FAFSA by the deadline date; instead, you file the FAFSA so the Student Aid Report is received in the Financial Aid Office, along with all requested forms and paperwork, by or before the deadline date. Students who do not meet the priority processing deadline may have to pay for all expenses (tuition, fees, and books) from their resources.
To ensure that you meet the priority processing deadline, you should file the FAFSA at least one month before the deadline. All funds will be disbursed if your financial aid file is complete.
Missing the above deadlines, except in summer, does not prevent you from receiving financial aid; however, it may delay the receipt of the aid. Students failing to meet the above deadlines MUST be prepared to cover college expenses from their resources or contact the Bursar’s Office to make arrangements to use the installment tuition payment plan.
Methods of Payment
Students are only considered registered for courses once all tuition and fees are paid, or other payment arrangements have been made by the payment deadline.
Payment Options
- On-Campus
- Cash
- Check or Money Order
- Credit/Debit Card (Visa, MasterCard, American Express, and Discover)
- Online: Through MySouthern, the College accepts Visa, MasterCard, American Express, and Discover
- How to pay online, follow the instructions below:
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- Log into mySouthern
- Under Student Services, click on Student Finance
- Then click View your bill
- Click the Pay Now button located in the upper right-hand corner
- Select the term you want to make a payment on
- The Net Term Balance will default as the payment amount. If wanting to pay a different amount, click on the box and enter a different amount
- Click the Pay Now button
- Complete the form and click the Pay button
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- Once payment is approved, your payment will post to your student
- Payment Arrangements
- Tuition Payment Plan
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- Students are encouraged to pay the total account balance by the due date. In doing so, students avoid payment plan and late payment fees. However, if you cannot do so, Southern offers a payment plan to help students and their families.
- The Tuition Payment Plan allows students to make payments on their tuition and fees.
- Steps to setup Tuition Payment Plan
- Make a down payment of at least 25% of your tuition and fees. You can use any authorized Financial Aid or Third-Party Sponsor authorization as part of your down payment.
- You will need to sign the Tuition Payment Plan agreement.
- If you pay your down payment in person, you can sign the agreement when you pay.
- If you pay your down payment online, once you make the payment, email the Bursar’s Office to let us know you have made your payment. Once we confirm payment, we will email you the agreement and instructions on how to sign the agreement.
- Once the agreement has been signed, you will be enrolled in the payment plan and noted on your student account.
- You will be sent email reminders about when each payment is due.
- The down payment is due by the tuition due date
- Payment Plan only offered for the Fall and Spring semesters. Summer Payment Plans are provided under special arrangements. For Summer payment plans, students need to contact the Bursar
- If your Financial Aid award does not fully cover your tuition and fees, you MUST sign up for the Payment Plan to cover the remaining balance
- Failure to pay the remaining balance by the due date will prohibit a student from having this payment option. Interest and/or a service fee on the remaining balance may be charged at a rate not to exceed the legal limit.
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- Financial Aid
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- The Financial Aid Office must complete the student award package and authorize it for disbursement before the aid can be viewed and accepted as guaranteed payment for the semester by the payment due date.
- Refer to the Financial Aid pages of the website for detailed information.
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- Third Party Sponsor
- Third Party Billing (Contract) is the process whereby Southern bills an outside organization/company for all or a portion of a student’s tuition and/or fees. Third-Party billing is unique in that the outside organization/company requires a bill from the College before remitting payment. Third-party billing (Contract) is subject to the same federal reporting requirements as other financial aid.
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- If you are expecting a third party to pay your tuition and other fees, special arrangements must be established with the Bursar’s Office before any bills can be issued to the third party.
- Students have four responsibilities as a third-party billing student:
- Contact the Bursar’s Office before the end of the schedule adjustment period for each semester. Students are responsible for any payment plan/late fees that may be assessed if a billing authorization is not received and on file by the deadline.
- Ensure we have a completed billing authorization/contract from the third party.
- Provide the organization/company with the Bursar’s Office’s correct contact information for emailing/mailing an authorization to bill.
- Pay any charges not covered by the organization/company on time to avoid payment plan/late fees.
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- The sponsor of the sponsorship amount and conditions must notify the Bursar’s Office. Documentation can be submitted via email to or brought to the Bursar’s Office. A financial guarantee/tuition authorization must be an official document on business letterhead and contain the following:
- Student name
- Student ID number
- Must itemize the type of fees and charges the organization/company will be responsible for, such as tuition, program fees, and textbook fees.
- Stipulates the exact start and end dates of the period for which the organization/company will pay the student’s charges. Authorizations will only be valid for one semester. Your organization/ company must submit an authorization each semester.
- Indicate the name, billing address, telephone number, and email address of the contact person at the organization/company that is responsible for payment.
- The sponsor of the sponsorship amount and conditions must notify the Bursar’s Office. Documentation can be submitted via email to or brought to the Bursar’s Office. A financial guarantee/tuition authorization must be an official document on business letterhead and contain the following:
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- All documentation must be submitted before the payment due date
- Conditional Credit
- Upon receipt of a valid Authorization, the Bursar’s Office will apply a conditional credit to the student’s account.
- The student’s organization/company will be issued a bill after each semester’s schedule adjustment period ends.
- Students whose organization/company has yet to authorize full payment of all tuition and fees are responsible for paying the remaining charges by the billing due date.
- Any student whose organization/company fails to pay the authorized charges by the end of the semester will have their conditional credit reversed and be responsible for paying the unpaid charges.
- A financial hold and late fees may be placed on students’ accounts until the balance is paid in full.
- Students are encouraged to remain in contact with their organization/company until the terms of the authorization are met.
- Returned Checks
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- If a check or electronic check payment posted to your student account is returned by the bank because of insufficient funds, closed account, invalid account number, or other reason(s), the returned check payment amount, plus a $25 returned check fee, will be charged back to your student account. You will receive an e-mail notice regarding the returned check.
- A returned check hold, which prevents registration changes, will also be placed on your student record until a new payment and the $25 returned check fee is submitted and verified.
- The $25 returned check fee is assessed for each returned item, regardless of the amount of each returned check.
- If an account indicates a history of returned checks, the college reserves the right to suspend a student’s check payment privileges. Returned checks that remain unpaid and/or cases where multiple returned checks may be referred to collections.
Refunds
If your financial aid and/or payments are more than your institutional charges, you will be refunded the difference. We strive to process refunds as quickly as possible.
Tuition and fees will be refunded according to the schedule below.
Refund Policy
Effective with the Fall 2023, if you withdraw from one or more classes during the schedule adjustment period, you may be eligible for a full reduction of tuition and fees of the dropped class(es).
Please be aware that if you are enrolled full-time for the semester, you would not see a reduction in charges unless you drop below full-time enrollment. This is due to the fact that most tuition and fee assessment stops at full-time enrollment. Student who withdraw after the schedule adjustment period for a semester closes, must withdraw from all registered courses to receive any refund of tuition and fees. The College will not refund tuition and fees for individual classes dropped after the schedule adjustment period ends.
Refund Cycle
- Phase 1: Aid Disbursement
- If your refund is being generated by only credit, check or other payment, skip to Phase 2
- To kick off the refund process, financial aid disburses as payment toward your balance due after you have been in classes approximately 30 days if your aid is ready to pay (meaning you have no unsatisfied requirements). Log onto your mySouthern to make sure your financial aid is ready. If payments and aid are more than your institutional charges, the refund process will begin.
- Once the first aid disbursement happens for the semester, it continues to disburse about every two weeks to catch aid that still had unsatisfied requirements for the first disbursement run (as students satisfy those requirements).
- Phase 2: Negative Balance in your mySouthern account
- Once aid disburses – or your payments exceed your charges – you should show a negative balance on your account. This would be the amount due to you as a refund. Example: If your charges for the semester are $2,000 and your aid disburses $3,000, your account would show a Balance Due of -$1,000.
- Phase 3: Refund Processed
- Once your student account is showing a negative balance due after aid and payments, your refund will be processed. Refunds are processed approximately every two weeks, so once you have a negative balance due, you should hit the next round of refunds.
- Phase 4: Refund Sent to You
- When you see the Student Refund on your student account indicating the refund has been processed, that does not mean you will immediately have the funds.
- Once the refund is posted to your student account, you should receive your refund within 2 to 3 business days. This depends of the refund preference you selected when setting up your BankMobile account.
Refund Schedule
The following schedule for calculating refunds shall be adhered to for those students who withdraw from the institution via the official withdrawal process and are eligible to receive funds. Monetary Refunds to Students will begin within 4 to 5 weeks after the semester starts.
| FALL 2023 | Refund |
| April 10, 2023 — August 25, 2023 | 100% |
| August 26, 2023 — August 30, 2023 | 90% |
| August 31, 2023 — September 14, 2023 | 75% |
| September 15, 2023 — October 8, 2023 | 50% |
| October 9, 2023 — December 7, 2023 | No Refund |
| SPRING 2024 | Refund |
| November 6, 2023 — January 21, 2024 | 100% |
| January 22, 2022 — January 25, 2024 | 90% |
| January 26, 2024 — February 8, 2024 | 75% |
| February 9, 2024 — March 4, 2024 | 50% |
| March 5, 2024 — May 2, 2024 | No Refund |
| SUMMER 2024 | Refund |
| April 9, 2024 — May 21, 2024 | 100% |
| May 25, 2024 — May 26, 2024 | 90% |
| May 27, 2024 — June 5, 2024 | 75% |
| June 6, 2024 — June 22, 2024 | 50% |
| June 23, 2024 — July 25, 2024 | No Refund |
- Refund Policy (SCP-5050, Section 6.2)
Textbooks
- Southern has contracted out bookstore operations through Barnes & Noble. The contract is for a physical store on the Logan Campus and an online store.
- We implemented Barnes & Noble’s First Day Completed program in Fall 2022. Our First Day Complete program is called Blue’s BooksBundle.
- With this program, students will be charged a $24 per credit hour Textbook fee. This Textbook Fee will cover the cost of their required course materials. Students will receive their course materials before or by the first day of classes.
- The Blue’s BooksBundle program will ensure students get their books timely. It will significantly save our students over the traditional course materials model.
- Students will have the option of not participating in the Blue’s BooksBundle program. If a student chooses not to participate, the book fee will be removed from their student account. The student will then be responsible for acquiring their course materials independently and out of pocket.
- Southern will NO LONGER be providing students with textbook vouchers.
- For more information, Click Here
BooksBundle Opting Out
- Can I opt-out of the program?
- While it is NOT recommended, students have the option to opt-out of the program. Opting out means you will NOT receive access to your required digital and physical course materials in a convenient package at the a discounted price.
- How do I opt-out of the program? You will two options.
- Contact the Bursar’s Office on SSConnect (preferred)
- Visit the Bursar’s Office on any of our campus
- How do I purchase my course materials if I decide to opt-out of the program
- Students will be responsible for purchasing their required materials either through the Southern Bookstore or else where
- Can I opt-out if I picked up my course materials?
- Yes, you will have 48 hours to return your course materials. If you do not return the course materials, you will be charged the book rental fee.
- When can I opt-out of the program?
- The opt-out deadline for the fall semester is Thursday, August 25, 2022
- Can I opt back into the program after having opted-out?
- Yes, you can opt back into the program after you have previously opted out. You will need to go the Bursar’s Office and request to opt back into the program. You will be able to pick up your course materials up the next business day.
- If you have already purchased course materials from the Southern Bookstore, and then wish to opt back in, you will need to go to the Bookstore to pick up any additional materials or get a refund on any books you have already purchased.
1098-T
Explanation of Tax Credit (1098-T)
The American Opportunity (formerly Hope) and Lifetime Learning tax credits may be available if you pay higher education costs. To assist you in claiming these credits, Southern will file form 1098-T with the Internal Revenue Service by January 31 each year. This information in no way represents tax advice from the college, as it is the taxpayer’s responsibility to determine credit eligibility. Please do not contact Southern regarding your eligibility for this credit.
- Who gets a 1098-T?
- You will receive a 1098-T only if you had out-of-pocket payments, whether paid by you or with a loan, for “qualified educational expenses.” IRS Publication 970 defines “qualified educational expenses” as tuition, fees, and books.
- You will not receive a 1098-T on the portion of tuition paid with tax-free educational assistance. Per IRS guidelines: If you pay qualified education expenses with certain tax-free funds, you cannot claim a credit for those amounts. You must reduce the qualified education expenses by the amount of any tax-free educational assistance and refund(s) you received. A 1098-T is, therefore, not issued for the portion of tuition paid with tax-free educational assistance, including:
- The tax-free part of scholarships and fellowships,
- Pell Grants,
- Employer-provided educational assistance,
- Veterans’ educational assistance and/or
- Any other nontaxable (tax-free) payments (other than gifts or inheritances) received as educational assistance
- How do I get a 1098-T if I qualify to receive one?
- 1098-Ts are mailed to eligible students from Southern by January 31. The 1098-T reflects the previous calendar year (January through December).
- Students may opt to receive their 1098-T electronically. All students will receive an email with instructions on choosing this option.
- Is financial aid taxable?
- In general, financial aid is not considered taxable income to the extent it is used toward “qualified educational expenses.” Student loans are never considered taxable income because borrowed money must be repaid. Grants and scholarships may be considered taxable income to the extent that they are not used for “qualified educational expenses.”
- Are there education tax credits I may qualify for? How do I learn more about tax guidelines regarding education?
- Students may be eligible for several tax credits when filing a federal tax return. We encourage you to read IRS guidelines such as IRS Publication 970, Tax Benefits for Education, regarding any tax benefits you may qualify for and consult your tax preparer. Publication 970 may be downloaded from the IRS website at irs.gov.
- Need a Copy of your 1098-T
Students may request a copy of their 1098-T tax form by emailing Chris Gray.
Students should send this request from their Southern student email account. Once your request is received, your replacement 1098-T will be emailed to you.
If you can no longer access your Southern student email, you may send an email from your personal account. This will result in your 1098-T being sent to you by USPS.
Please include your full name, student ID number, and the tax year needed when requesting a copy. Students having questions concerning the report of the amount may email Chris Gray.
Note: Southern West Virginia Community and Technical College cannot offer tax advice.
Student Account
Each student has a student account in Southern’s student database. Your student account is where you can view your charge and payment history. From your student account, you can see if you have any outstanding charges or are due a refund. Financial aid awards can be viewed on your student account once they are disbursed from the Financial Aid Office.
How to View Your student account
- Log onto your mySouthern account
- Under Student Services, click on Student Finance
- Then Click on View Your Bill
You can see your current amount due and your account balance from here. You can see your account detail by semester list here. This will show the charges and payments applied to your account during each semester you have attended Southern.
Check Your Financial Aid Requirements
Financial aid is disbursed to your student account after you have been in classes for approximately 30 days. Your awards will be disbursed once you have completed all requirements and provided all necessary documentation/information. If you have outstanding financial aid requirements, financial aid may not disburse.
- Steps to check the status of your financial aid requirements:
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- Login to mySouthern
- Under Student Services, click on Financial Aid
- Click on My Award Status
- Select your aid year
- Click on your unsatisfied student requirements
Student Financial Responsibility Agreement (SFRA)
Financial institutions, including the financial departments of colleges and universities, are required by federal debt collection and consumer protection laws to be transparent with their policies/procedures and requirements. These institutions also want to ensure that the consumer/student knows the institution’s policies and responsibilities. For this reason, Southern West Virginia Community & Technical College requires that all students, on a semester basis, accept the Student Financial Responsibility Agreement (SFRA), which acknowledges their obligations and understanding of the financial policies of the college. The SFRA informs students of the financial responsibilities associated with enrolling for classes and explains the potential consequences that may result if a student fails to meet those obligations.
Our goal is to help students understand the cost of their education and the financial policies associated with their enrollment at Southern. The SFRA, in conjunction with our website, email account information, letters, and other documentation, helps explain the college’s expectations for payment and lets us clearly inform students of our policies related to billing, late payment, contact methods, etc.
Click to read the Southern Student Financial Responsibility Agreement
Student Financial Responsibility Agreement (SFRA) Frequently Asked Questions
What is the Financial Responsibility Agreement?
The Student Financial Responsibility agreement outlines the terms and conditions of the financial responsibilities and obligations associated with attending Southern West Virginia Community and Technical College. It explains the potential consequences if a student fails to meet those terms and conditions.
Why do I have to sign the Agreement?
Our goal is to help our students understand the cost of their education and the financial policies associated with their enrollment at Southern. This agreement, in conjunction with our website, letters, and other documentation, helps define the College’s expectations for payment and lets us inform students of our policies related to billing, contact methods, etc.
How do I complete the Financial Responsibility Agreement?
Students must accept the terms and conditions of the Financial Responsibility Agreement each semester with an electronic signature through their mySouthern account before registering.
I am planning to graduate this term. Do I have to complete the statement?
You are required to accept the Financial Responsibility Agreement only if you continue to attend Southern after graduation.
How Quickly can I register after completing the Agreement?
Completing the Agreement will lift the registration restriction immediately, and you can proceed with registration.
How does an electronic signature work?
Any acceptance provided through the mySouthern account using your unique login/password combination shall be attributed to you and have the same force and effect as a written signature.
Why is Southern doing this?
Registering for classes creates a financial obligation as tuition and fee charges are incurred at registration. Students must understand and acknowledge the financial responsibilities associated with registration.
Do other institutions do this?
Yes. It is a common practice among higher education institutions across the United States, and it is consistent with the national movement to increase financial literacy among college students.
When is the agreement effective?
The Financial Responsibility Agreement is required each semester, starting with registration for Fall 2023. The statement is applicable only for the term for which it is signed.
Why do I have to do this every term?
Each term’s registration is considered a separate commitment or “purchase” for which a student must accept financial responsibility.
My parents pay my tuition. Can they complete the form?
No. While payment by a third party is acceptable, the registered student is ultimately responsible for agreeing to the terms and conditions of the Financial Responsibility Agreement.
What if I have financial aid or a scholarship that covers the cost of tuition?
Because specific eligibility is required and must be maintained to have the cost of attending Southern covered by other means, students who have their cost of attendance paid by sponsorship, scholarships, or other third parties are ultimately financially responsible for these costs. As such, all students must accept the terms of the Financial Responsibility Agreement each term they are enrolled.
What if I do not accept the agreement?
Students who do not accept the Financial Responsibility Agreement will not be permitted to register for the subsequent term. Once the agreement is accepted for the term, the restriction will be removed, and the student can proceed with registration.
I accepted the Financial Responsibility Statement, but I still can’t register. What should I do?
First, check to see if you have any active holds on your student account. If not, contact the Bursar’s Offices between 8 a.m. – 5 p.m. Monday – Thursday for further assistance.
Can I sign the Agreement in paper form?
You have the right to manually sign the Student Financial Responsibility Agreement by contacting the Bursar’s Office at or stopping by the Bursar’s Office. Please note that if you choose to sign a paper Agreement, you may experience delays because of U.S. mail delivery and manual processing.
E-Mail Notifications
Southern will utilize college-issued student email accounts to convey college-related, critical, and time sensitive information to faculty, staff, and students. Sometimes, email communication may be the only way certain information is shared.
The Business Office or Office of Student Accounts will use email to contact our students concerning the following:
- Outstanding balances on student accounts
- Notification of payment due date and amount due
- Notification of cancellation of registration due to nonpayment
- Notification of refunds, including the date when processed
- Responses to student inquiries
BankMobile
To provide more flexible options for receiving refunds, Southern West Virginia Community and Technical College has partnered with BankMobile Disbursements, a technology solution powered by BMTX, Inc. We use BankMobile Disbursements to deliver financial aid and other school refunds.
ALL SOUTHERN WEST VIRGINIA COMMUNITY AND TECHNICAL COLLEGE REFUNDS ARE DISTRIBUTED THROUGH BANKMOBILE DISBURSEMENTS. FOR MORE INFORMATION OR TO MANAGE YOUR REFUND PREFERENCES, VISIT BANKMOBILE DISBURSEMENTS.
To view our institution’s contract with BankMobile Disbursements, Click Here.
CONSUMER DISCLOSURE
Federal Regulations – Cash Management
To protect students and ensure their best interest, the U.S. Department of Education published new cash management regulations (34CFR668.161-167) via the Federal Register on October 30, 2015. The Program Integrity and Improvement rules require Southern to maintain, account, and disburse Federal Title IV funds in accordance with these regulations. In addition, refunding credit balances associated with Federal Title IV should always be in the student’s best interest. This webpage is published to comply with these regulatory reporting requirements.
On February 8, 2019, Southern entered a banking services agreement with BMTX, Inc. The agreement, and subsequent amendments, include services for handling student refunds and related Title IV credit balance refunds.
Students DO NOT need a bank account with BMTX, Inc. to receive their refund via direct deposit (ACH). Southern strongly encourages students to shop for a banking partner that fits their financial needs.
