Information and resources regarding Southern West Virginia Community and Technical College and the COVID-19 (Coronavirus) can be found on this page.
Southern West Virginia Community and Technical College
COVID-19 Reopening Guidelines
July 1, 2020
The COVID-19 pandemic continues to evolve rapidly and Southern has been and will continue to evaluate and plan for numerous “what if” scenarios. These guidelines are based on the information that is known today. We will continue having open dialogue opportunities to reassure students and employees that their health and safety are our number one priority.
Employees will begin transitioning from remote to campus-based work in phases beginning July 20, 2020. By August 3, 2020, we anticipate the majority of employees will have returned to campus. Supervisors will communicate specific schedules to increase social distancing where appropriate.
It is the responsibility of the Southern community to monitor their daily health for their own benefit and the safety of others. Anyone with any COVID-19 symptom will be required to contact their supervisor and with consultation with Human Resources to determine if remote work is appropriate.
If any employee or student tests positive for COVID-19, the College will work with the local health department in accordance with all regulatory guidance and applicable laws to ensure contact tracing occurs. Contact tracing warns contacts of exposure in order to stop the chains of transmission. The campus(s) affected will close until the facilities can be decontaminated and cleaned by a professional cleaning service.
Face masks or face coverings must be worn by all employees and students in all interior spaces including classrooms, hallways, restrooms, etc. The College will provide all employees and students with washable face masks, however, everyone is encouraged to have additional face masks/coverings for use. Each campus will have a limited supply of disposable masks if you happen to forget yours.
Exceptions for employees are private offices except when occupied by more than one person. When not wearing a mask, office doors should be closed to discourage others entering into to your work area and you becoming unprotected.
Instructors may use face shields in classrooms to better facilitate communications. The Office of Disability Services will work with students who may need appropriate accommodations and Human Resources will work with faculty and staff.
Hand hygiene supplies will be readily available throughout the campuses.
Work related travel will continue to be restricted for the fall. Required business travel for accreditation and other essential travel will be reviewed and may require you to self-quarantine for 14 days upon return.
Employees should avoid office gatherings, break rooms, and unnecessary in-person meetings and socializing in the workplace. Work spaces will be configured and managed to allow for 6 feet distances. Similarly, students should avoid congregating in groups. Employees and students should wear masks or face coverings in all public spaces and spaces used by multiple people. Meetings should be conducted electronically, even when working on campus. If meetings cannot be conducted virtually, participation should be limited to ten (10) participants while maintaining appropriate physical distancing and wearing of masks or face coverings. The largest available meeting location should be used.
High touch items have been removed from common areas. These include magazines, common pens, etc. Community supplies of paper plates, cups and utensils will be discontinued. Employees and students should keep a supply for their private use only in their offices.
Classroom, computer labs, and common area doors will be open to maximize traffic flow and minimize the need to touch handles. Elevators will be marked for maximum occupancy. Only those with physical need should use the elevators. The College will continue to utilize virtual advising sessions, online tutoring to promote health and safety.
Hand hygiene supplies are available on all campuses and in each building. All common areas will be cleaned daily. Surfaces frequently touched by multiple people, such as door handles, bathroom surfaces, and handrails, will be cleaned with soap and water or another detergent at least daily when facilities are in use. Supplies will be available so that certain high-use surfaces and objects in public spaces, such as telephones, common printers and copiers, and point of sale keypads, can be cleaned and disinfected before each use. If you notice that sanitizing wipes, hand sanitizer, or other supplies have been depleted, please request additional supplies through the appropriate Director of Campus Operations and they will be replenished. While cleaning alone does not kill germs, it reduces the number of germs on a surface. Wipes or disinfect spray and cleaning rags will be available in all classrooms. Faculty and students are strongly encouraged to wipe the surface areas of their desks, chairs, podiums, etc. upon classroom arrival.
NOTE: At this time cleaning wipes are not available due to high demand.
This plan has been communicated to all Southern employees and students via email and is posted on the Southern Corona Virus web page. Virtual Town Hall meetings for students and families will be held prior to the start of the fall semester and when appropriate after the start of the fall semester. Virtual Town Hall meetings for employees will continue to be held as appropriate. The date, time, and access information for all Virtual Town Hall meetings will be distributed via email. Southern will provide regular update, reminder, and myth-rumor busting communications throughout the fall semester via email and on our COVID-19 web page.
Signage using Centers for Disease Control guidelines and materials will be posted throughout campuses. Southern uses an emergency messaging system, Southern Alerts (https://southernwv.bbcportal.com/). All emergency alerts will automatically be sent to every Southern provided email address (@southernwv.edu), every Southern office or classroom phone, Southern’s website, Southern’s Facebook page, Southern’s Twitter feed, a pop-up window on every Southern owned desktop/laptop computer on the Southern network. In addition, you may also sign up to have alerts delivered via email to any personal email address, text messages sent to any cell phone numbers you provide, and voice calls made to any voice phone number you provide.
Access to College locations is restricted to students, faculty and staff who will be required to follow a daily check-in process. Visitors will not be permitted to enter without College approval. Non-essential visitors will be discouraged. Access to buildings will be restricted to one entrance, but exit can take place through all doors.
Additional criteria in regards to the COVID-19 crisis:
If you have any of the COVID-19 symptoms you should stay home and continue to monitor for 48 hours.
If an employee travels to a “hot spot” region of the country, you should discuss with your supervisor and self-quarantine for 14 days. If a student travels to a “hot spot” region, you should discuss with your instructors about making up work and self-quarantine for 14 days.
Any student who self-quarantines, needs to report the situation to the Director of Campus Operations at your appropriate campus.
Appropriate mask are to be worn in all public places in buildings, such as entrances, hallways, restrooms and all common areas. You may remove your mask when alone in your office.
If a student does not cooperate in wearing a mask, they would be considered disrupting class and will be ask to leave.
The traffic flow in each building has been laid out to keep social distancing practices in place such as walk on right side of hallways, stairwells are directional (either up or down), only one or two people are allowed on elevators at a time, and limitations have been put on the number of people that are allowed in a restroom at one time.
Signage will be placed to give instructions on traffic flow as mentioned above.
Students and non-employees must have an appointment to enter any Southern building in the interim. An area will be set up on each campus for Student Services staff to deal one on one with students. An eight (8) foot table will be set up and a chair at each end to discuss student matters.
When students return all “Common Areas” will be adjusted to provide Social Distancing.
The President, Vice Presidents and Supervisors can discuss and make decisions on employees who may need to continue working from home due to underlining health issues.
The President will continue to hold Town Hall Meetings to keep staff advised with updates regarding policies and changes that may be made as we continue to deal with the COVID-19 crisis.
Employees will be asked to contact trace anyone they may come in contact at all times in the event of a COVID-19 outbreak.
These guidelines could change at any time and you may contact your Campus Director or Supervisor if you have any questions or concerns.
Student Resources (COVID-19)
Find student resources for instruction during this COVID-19 related closure here.
Online Student Success Tips
Time Management and Study Skills Workshop
LIVE Online Tutoring
Visit our Technology Services page for more information.
HelpDesk – Phone: 304.896.7474 | Email: [email protected]
Admissions, Financial Aid, Records and Graduation, Tutoring, Advising, Registration, and Disability Services Contacts
Check out our Student Services COVID-19 Resource Page for contact information for advisors, specific departments, or locations.
Student Services Hours: Monday – Thursday 8 a.m. – 5 p.m., excluding holidays. Student Services is closed on Fridays.
Address and Phone Numbers: Logan Campus, 2900 Dempsey Branch Road Mount Gay, West Virginia 25637 | 304.792.7098 | 1.800.SWVCTC1 (1.800.798.2821) | Fax: 304.792.7113
We are here to assist you in applying for admissions, financial aid, or graduation. We are also ready to advise and register you for courses and provide tutoring assistance. We can even help you with disability services. These services can be accessed remotely. Our attentive staff is ready to help you over the phone, by Microsoft Teams or via email.
Library Resources and Contacts
View the Library page to access resources online.
Logan – 304.896.7378 | Williamson – 304.236.7616
Nancy Fala – Phone: 304.896.7418 | Email: [email protected]
Business Office Resources and Contacts
Visit the Business Office page for updates.
Chris Gray – Phone: 304.236.7614 | Email: [email protected]
Financial Aid Resources and Contacts
Visit the Financial Aid COVID-19 resource page for more information.
Beverly McDonald – Phone: 304.896.7060 | Email: [email protected]
Southern Foundation Resources and Contacts
Visit the Southern Foundation page for more information and scholarship applications.
Rita Roberson, Vice President for Institutional Advancement – Phone: 304.896.7425 | Email: [email protected]
Workforce Development Contacts
Visit our Continuing Education page for more information.
Sandra Podunavac – Phone: 304.896.7434 | Email: [email protected]
Coronavirus Disease 2019 (COVID-19) is a respiratory illness caused by a novel (new) coronavirus designated SARS-CoV-2. The outbreak of COVID-19 originated in Wuhan City, Hubei Province, China in December 2019. Since then, tens of thousands of confirmed cases have been reported, predominantly in China but in a rapidly growing number of countries worldwide.
This is a rapidly evolving situation, so information and recommendations may change. We will continue to learn more in the coming days and share new information as it is available. – from WVDHHR
Know How it Spreads
- There is currently no vaccine to prevent coronavirus disease 2019 (COVID-19).
- The best way to prevent illness is to avoid being exposed to this virus.
- The virus is thought to spread mainly from person-to-person.
- Between people who are in close contact with one another (within about 6 feet).
- Through respiratory droplets produced when an infected person coughs or sneezes.
- These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs.
Take steps to protect yourself
Clean your hands often
- Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
- If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
Avoid close contact
- Avoid close contact with people who are sick
- Put distance between yourself and other people if COVID-19 is spreading in your community. This is especially important for people who are at higher risk of getting very sick.
The Centers for Disease Control and Prevention (CDC)
The Centers for Disease Control and Prevention (CDC) is the leading public health agency for the United States and has all the current information related to COVID-19. You will find facts about symptoms of the virus and what to do if you become sick, tips on how to prevent the spread of the virus, and answers to frequently asked questions on their designated Coronavirus website.
State of West Virginia Coronavirus Disease Website and Hotline
The West Virginia Department of Health and Human Resources has created a website and to provide the most current information and resources to its citizens.
SWVCTC Service Area Health Departments
For information regarding your community’s response to Coronavirus, you can contact your local health department.
The U.S. Department of State
The U.S. Department of State provides an updated list of travel advisories.
Coronavirus COVID-19 Global Cases by Johns Hopkins CSSE
This web-based interactive dashboard tracks the spread of COVID-19 in real-time. It is hosted by the Center for Systems Science and Engineering at Johns Hopkins University.
CARES ACT Emergency Financial Aid to Students
For more information, visit our CARES ACT page.