Information and resources regarding SWVCTC and the COVID-19 (Coronavirus)

Board of Governors

Welcome from the Board of Governors

Southern West Virginia Community and Technical College is a public institution of higher education independently accredited by the Higher Learning Commission and a member of the Community and Technical College System of West Virginia.  The Community and Technical College System is under the direction of the Council for Community and Technical College Education.  This system provides for each member institution to have a local Board of Governors with the Council serving as policy and coordinating board.

The Southern West Virginia Community and Technical Board of Governors consists of nine lay members, appointed by the Governor of West Virginia, one full-time faculty member with the rank of instructor or above, one classified staff member, and one student representative elected by the respective constituent group.

With this site, you can learn about the Board of Governors as a whole and meet its current members. One of the most important features of our site is our Meeting Schedule and Agenda section.  You will need the free Adobe Acrobat Reader to view and print the documents posted.  We hope that you find this site informative.

For inquiries, please contact Jennifer Dove, Executive Assistant to the President and Board of Governors

V:  304.896.7402 | F:  304.792.7046

Official Notice of Public Meetings

The Southern West Virginia Community and Technical College Board of Governors will conduct a business meeting remotely via Zoom Teleconferencing on Tuesday, June 29th, 2021, beginning at 6:00 p.m.  This meeting is open to the public.

This is a regular scheduled Board of Governors meeting.  The agenda will be available three days prior to the meeting at https://www.southernwv.edu/administration/board-of-governors/#meeting-schedule-and-agenda, by email to [email protected] or by calling 304-896-7402.

To join the meeting, please use the following information which is also provided on the meeting agenda:

Zoom Meeting:  https://zoom.us/j/96168761283
Meeting ID: 961 6876 1283
Dial-in Only:  1 646 876 9923

Join by Skype for Business
https://zoom.us/skype/96168761283

Board Members

2020-2021 Lay Board Members

  • Dr. Lisa Haddox-Heston, Chair
  • Dr. Mason ‘Ed’ White, Vice Chair
  • Mr. Eddie Joe Canterbury, Secretary
  • Mr. Robert Baldwin
  • Mr. David Gresham
  • Ms. Janice Olive
  • Mr. Samuel A. Stewart
  • Dr. Pat J. White

2020-2021 Institutional Board Member Representatives

  • Mr. William ‘Bill’ Alderman, Faculty
  • Ms. Dianna Toler, Classified Staff
  • Casara Spry, Student

Meeting Schedule and Agenda

2020-2021 Meeting Schedule

Meetings for Southern’s Board of Governors for the 2020-2021 academic year are as follows. Please click on the linked date to access the next or most recent meeting information (PDF). Adobe Acrobat Reader is required to read the agenda packet information. Click here to download a free version of Adobe Reader.

All Board of Governors business meetings begin at 6:00 p.m. unless otherwise indicated.

Meeting Date Location Agenda Minutes
July 16, 2020; 5:00 p.m.
Special Board Meeting
Zoom Conference  Information on Agenda Agenda Minutes
August 18, 2020 Zoom Conference Information on Agenda Agenda Minutes
August 27, 2020; 5:00 p.m.
Special Board Meeting
Zoom Conference Information on Agenda Agenda Minutes
October 20, 2020 Zoom Conference Information on Agenda Agenda Minutes
December 15, 2020 Zoom Conference Information on Agenda Agenda Minutes
February 16, 2021 Zoom Conference Information on Agenda Agenda Minutes
April 20, 2021 Zoom Conference Information on Agenda Agenda Minutes
June 15, 2021 Building C, Room C-428, Logan Campus and Zoom Conference Information on Agenda Agenda Minutes
June 29, 2021 Building C, Room C-428, Logan Campus and Zoom Conference Information on Agenda Agenda Minutes

2020-2021 Board of Governors Meeting Calendar

*Due to the COVID-19 pandemic, specific meeting locations cannot be determined at this time.  All meetings will be noticed in accordance with the requirements of the West Virginia Open Meetings Act and the rules promulgated by the Board of Governors in compliance with the Act.

Board Member Expectations

Responsibility / Authority

The affairs of Southern West Virginia Community and Technical College will be managed by its Board of Governors, which shall have full authority to take such actions as it deems necessary or appropriate to accomplish the purpose for which the Board has been formed.

Expectations of All Board Members

  1. To prepare for and attend at least five (5) Board meetings each year.
  2. To attend at least 75% of the meetings of assigned committees.
  3. To develop and ensure fulfillment of the mission of Southern West Virginia Community and Technical College.
  4. To establish needed policy and plans for guidance of Southern West Virginia Community and Technical College.
  5. To ensure compliance with federal, state, and local laws.
  6. To establish and ensure compliance with a code of ethics and standards of conduct governing the actions of the Board and staff.
  7. To protect against conflict of interest in the business affairs of Southern West Virginia Community and Technical College.
  8. To review and approve annual budgets, monitor performance, and dictate changes required to operate within the approved budget.
  9. To accept responsibility for assuring that Southern West Virginia Community and Technical College has sufficient financial resources to accomplish its mission, including but not limited to personal financial support of the Vision 2020 Major Gifts Campaign.
  10. To serve as an advocate, champion and representative of Southern West Virginia Community and Technical College in the community.
  11. To provide feedback and input to the Southern West Virginia Community and Technical College as to community attitudes, comments, questions, and suggestions.
  12. [for Board members that reside within the College service district] To attend at least one Southern event or activity each year.
  13. [for Board members who reside outside of the College service district] To identify or establish at least one opportunity each year for staff and representatives of the College to make presentations to or otherwise interact with members of the community where the board member resides, thereby promoting the mission of the College.
  14. As overseers of a public trust, each board member has an obligation to remain open to input from external stakeholders to help ensure that Southern West Virginia Community and Technical College is responsive to state and community needs. However, as members of a board consisting of independent men and women acting together to be fully informed and impartial in their policy determinations, each must recognize that in the end, his/her decision must rise above any external pressures being applied to the Board’s work.

Expectations of Board Members 2018-2020

Approved by Board of Governors 04-17-2018,  Revised 03-06-2018

Delegation of Powers

Official Statement

West Virginia Code 18B-2A-4 sets forth powers, duties, and responsibilities of the Board of Governors of each public higher education institution in the state. This document enumerates those powers, duties and responsibilities that the Board of Governors of Southern West Virginia Community and Technical College wishes to retain for itself and those that it chooses to delegate to the President of the College. Given its legal responsibility for the institution, the Board of Governors maintains control of all broad institutional policy. The powers, duties and responsibilities that are delegated to the President represent the day-to-day operation of the institution and reflect the implementation of policy.

Powers and Duties Retained

The Board of Governors of Southern West Virginia Community and Technical College retains the following powers and duties:

  1. Determine, control, supervise and manage the financial, business and education policies of Southern West Virginia Community and Technical College.
  2. Establish and amend campus Master Plan for the college including an Institutional Compact.
  3. Prescribe specific functions for the college to meet the higher education needs of the service are without Unnecessary duplication.
  4. Develop and submit a budget for the college to the West Virginia Council for Community and Technical College Education (Council).
  5. Review all academic programs at least every five years.
  6. Ensure the sequencing of academic programs to ensure program completion in a reasonable time frame and to assure that the needs of non-traditional students are met.
  7. Utilize faculty, students and classified staff in institutional level planning.
  8. Administer a system for the management of personnel matters.
  9. Administer a system for the hearing of employee grievances.
  10. Solicit, utilize or expend voluntary support including financial contributions.
  11. Appoint a President, with Council approval, or other administrative head of the College.
  12. Conduct a written performance appraisal of the President consistent with state code and rules.
  13. Submit an annual report to the Council on the performance of the College.
  14. Enter into contracts or agreements with other educational institutions and share resources.
  15. Delegate power and control to the College President.
  16. Abide by the existing rules for acceptance of advance placement credit.
  17. Establish an efficient system for the financial management and expenditure of special revenue and appropriated state funds.
  18. Establish a plan to administer a consistent method of conducting personnel transactions.
  19. Transfer funds for any account appropriated for the college’s use.
  20. Acquire legal services.

Duties and Responsibilities Delegated

The Board of Governors chooses to delegate the following duties and responsibilities to the President of the College. The duties and responsibilities enumerated below are delegated to the President until further notice and unless revoked by official action of the Board of Governors.

  1. Supervising and managing the financial, business, and education policies and affairs of the institution.
  2. Developing a Master Plan and Institutional Compact.
  3. Updating and meeting goals of the Master Plan and Institutional Compact.
  4. Directing the preparation of budget requests for submission to the West Virginia Council for Community and Technical College Education.
  5. Reviewing at least every five years, all academic programs at the institution and addressing the viability, adequacy, and necessity of each program in relation to the Master Plan and Compact.
  6. Utilizing faculty, students and classified employees in planning and decision-making when those groups are affected.
  7. Administering management of a personnel system, consistent with Council rules, including classification, compensation, and discipline.
  8. Soliciting and utilizing or expending voluntary support.
  9. Entering into contracts on behalf of the institution.
  10. Purchasing or acquiring all materials, supplies, equipment, and printing required.
  11. Preparation by November 1 of each year an annual report on the institution’s performance in relation to the Master Plan and Compact.
  12. Maintaining and updating a consistent method of conducting personnel transactions, in consultation with the Chancellor.
  13. Acquiring legal services as needed, in consultation with the Board of Governors.
  14. Granting tenure, promotion, and sabbatical leaves, except when requested by the President.
  15. Hearing student appeals when appropriate.
  16. Granting tuition and fee waivers.

In addition to exercising the above delegated authority, the Board of Governors expects that the President:

  1. Shall continue to bring to the Board of Governors all matters required by statute or policy.
  2. Shall continue to advise the Board of Governors of all matters not specifically required by law but which as a matter of sound judgement practice should be brought to the Board’s attention.
  3. Shall continue to provide appropriate notices of public meetings and provide such other support as may be necessary for planning and for the successful operations of the Board.
  4. Shall work with the Board of Governors in the development of the president’s annual goals, the development and review of the president’s goals and objectives and other similar presidential personnel matters shall be in addition to those formal performance evaluation processes set in statute or policy.

In implementing these responsibilities, the President delegates to major administrators specific authority for the management of the administrative functions of the College. Each senior administrator serves as the chief advisor to the President in matters of policy for the functions and units assigned.

Approved by the Board of Governors, September 12, 2002

Opportunity for Comment

At its June 15, 2021 meeting, the Southern West Virginia Community and Technical College Board of Governors approved resolutions to release the following institutional policies for a 30-day comment period to Southern’s constituents and the Chancellor for Community and Technical College Education.  Proposed new language is underlined; proposed deleted language is stricken.  The comment period is July 7, 2021 through August 5, 2021.  During this period interested parties may submit written comments concerning the proposed policies.  Subject to comments received, policy proposals may be changed.  If substantive comments are received for a policy, then that proposed policy, comments, and responses will be presented to the Board for approval at a subsequent meeting.  The Board of Governors meeting agenda item containing the proposed policy with descriptions of the proposed action is available by clicking on the policies below.

The Board of Governors and administration invite interested parties to submit written comments concerning the above proposals during the 30-day public comment period.  Please forward all written comments regarding these policies posted for review and comment to:

Office of the President
Southern West Virginia Community and Technical College
P. O. Box 2900, Mount Gay, West Virginia   25637
or by e-mail to:  [email protected]

A written copy of the Board of Governors policies that are under the 30-Day Public Comment Period, and any comments provided, are available to the public at 2900 Dempsey Branch Road, Room 436, Mount Gay, WV.

Request to Address the Board

The Board of Governors welcomes comments from students, faculty, staff, campus organizations and other members of the college community and general public on matters before the Board. If you would like to address the Board, please click here.

West Virginia Code, Chapter 18B-2A, Institutional Board of Governors

West Virginia Code, Chapter 18B-2A, Institutional Boards of Governors

BOG Meeting Archive

2019-2020 Meeting Archive

Meeting Date Location Agenda Minutes
August 20, 2019 Room 433, Williamson Campus Agenda Minutes
September 4, 2019 BOG Administrative Review Committee
BLDG. C, Room 442, Logan Campus
Cancelled
September 12, 2019 Special Board of Governors Meeting
Building C, Room 428, Logan Campus
Agenda Minutes
September 12, 2019; 8:00 p.m. BOG Administrative Review Committee
Building C, Room 428, Logan Campus
Agenda Minutes
September 25, 2019 Special Board of Governors Meeting
Building C, Room 428, Logan Campus
Agenda Minutes
September 26, 2019; 8:30 a.m. Emergency Board of Governors Meeting
Building C, Room 428, Logan Campus
Agenda Minutes
October 15, 2019; 5:00 p.m. Building C, Room 428, Logan Campus Agenda Minutes
October 15, 2019; 7:00 p.m.; BOG PSC Building C, Room 428, Logan Campus Agenda Minutes
November 6, 2019; BOG PSC Building C, Room 428, Logan Campus Agenda Minutes
December 17, 2019 Building C, Room 428, Logan Campus Agenda Minutes
February 17, 2020 Stonewall Conference Center, Roanoke, WV Agenda Minutes
February 18, 2020, BOG Retreat Stonewall Conference Center, Roanoke, WV Agenda
March 5, 2020, 7:45 a.m.; BOG PSC Building C, Room 428, Logan Campus Agenda Minutes
March 30, 2020, 5:00 p.m.; BOG PSC Emergency Meeting Teleconference Agenda Minutes
April 22, 2020, 5:00 p.m.; Special Board Meeting Zoom/Teleconference Agenda Minutes
April 29, 2020 Zoom/Teleconference Agenda Minutes
June 4, 2020, BOG Nomination Committee Zoom/Teleconference Agenda Minutes
June 16, 2020 Zoom/Teleconference Agenda Minutes

2018 – 2019 Meeting Archive

MEETING DATE

LOCATION AGENDA
MINUTES
August 21, 2018 Room 433, Williamson Campus Agenda Minutes
October 15, 2018 Charleston Marriott Town Center, Charleston, WV Agenda Minutes
 October 16, 2018
Board of Governors Retreat
Charleston Marriott Town Center, Charleston, WV Agenda

December 11, 2018

Building C, Room 428, Logan Campus Agenda Minutes
January 29, 2019 Board of Governors Tuition and Fees Committee
Building C, Room 442, Logan Campus
Agenda Minutes

February 19, 2019

Building C, Room 428, Logan Campus

Agenda

Minutes

March 14, 2019 Board of Governors Presidential Review Committee
Building C, Room 442, Logan Campus
Agenda Minutes
April 4, 2019 Board of Governors Presidential Review Committee
Building C, Room 442, Logan Campus
Agenda Minutes
April 16, 2019 Building C, Room 428, Logan Campus Agenda Minutes

June 18, 2019

Building C, Room 428, Logan Campus

Cancelled

June 26, 2019
Special Meeting
Building C, Room 428, Logan Campus Agenda Minutes

For meeting agendas ranging from 2001 – 2017, please visit our archive page.

BOG Meeting Archive

BOG Meeting Minutes Archive

2019-2020 Meeting Minutes

08-20-2019 BOG Meeting Minutes
09-12-2019 BOG Special Meeting Minutes
09-25-2019 BOG Special Meeting Minutes
09-26-2019 BOG Emergency Meeting Minutes
10-15-2019 BOG Meeting Minutes
10-15-2019 BOG Presidential Search Committee Meeting Minutes
11-06-2019 BOG Presidential Search Committee Meeting Minutes
12-17-2019 BOG Meeting Minutes
02-17-2020 BOG Meeting Minutes
03-05-2020 BOG Presidential Search Committee Meeting Minutes
03-30-2020 BOG Presidential Search Committee Emergency Meeting Minutes
04-22-2020 BOG Special Meeting Minutes
04-29-2020 BOG Meeting Minutes
06-04-2020 BOG Nomination Committee Minutes

2018-2019 Meeting Minutes

08-21-2018 BOG Meeting Minutes
10-15-2018 BOG Meeting Minutes
12-11-2018 BOG Meeting Minutes
01-29-2019 BOG Tuition and Fee Committee Minutes
02-19-2019 BOG Meeting Minutes
03-14-2019 BOG Presidential Evaluation Committee Minutes
04-04-2019 BOG Presidential Evaluation Committee Minutes
04-16-2019 BOG Meeting Minutes
05-07-2019 BOG Nomination Committee Meeting Minutes
06-26-2019 BOG Meeting Minutes

2017 – 2018 Meeting Minutes

08-22-2017 BOG Meeting Minutes
10-30-2017 BOG Meeting Minutes
12-12-2017 BOG Meeting Minutes
02-12-2018 BOG Tuition and Fees Committee Minutes
03-05-2018 BOG Meeting Minutes
04-17-2018 BOG Meeting Minutes
05-14-3-2018 BOG Nomination Committee Meeting Minutes
06-19-2018 BOG Meeting Minutes

For meeting minutes ranging from 2001 – 2017, please visit our archive page.

BOG Meeting Minutes Archive